iGuardPDF

Revoke PDF Access

Revoke access to a PDF after you've already sent it

Sending a document usually means giving up control of it. With a Guarded share link, you don't — you can cut off access at any point, even after the recipient has already opened it, and anyone who tries the link next is locked out immediately.

What revocation means here

When you create a Guarded document with iGuardPDF, it's shared through a link rather than as a plain file attachment. That link stays under your control from your dashboard: you can revoke it at any time, and the next attempt to open it — whether that's a minute later or a month later — is blocked.

This is a meaningful difference from emailing a PDF directly. Once a plain file leaves your outbox, there is no way to reach into it and shut off access — the file itself has no connection back to you. A share link does, for as long as it hasn't already been downloaded as a raw copy.

Who needs to revoke access

Anyone who's sent a document to the wrong person

Mistakes happen — a revocable link means you can undo the exposure immediately.

Time-limited sharing

A deal document, a review draft, or a board deck that should only be accessible during a specific window.

Ending access when a relationship changes

A contractor, partner, or client relationship ends, and their access to shared documents should end with it.

Responding to a suspected leak

Cutting off the source link the moment you suspect a document is being misused, without waiting to confirm first.

The problem: sent usually means permanent

With a normal PDF attachment, access is effectively permanent from the moment it's sent — there's no way to undo it. That's a real gap for any document where circumstances might change: a deal falls through, a recipient's access should have expired, or a document was sent before you realized it shouldn't have been.

Revocable access closes that gap. It's important to be clear about what it does and doesn't cover: revoking a share link stops the link from working — it doesn't reach into a raw copy someone already downloaded before revocation. That's exactly why fingerprinting matters alongside revocation, so a downloaded copy is still traceable even after the link is gone.

How revocation works

One click from your dashboard

Find the document and revoke its share link instantly — no waiting period.

Works even after the link has been opened

Revocation isn't limited to unopened links; it applies at any point in the document's life.

Immediate effect

The next attempt to open the link is blocked right away.

Pairs with fingerprinting

If a copy was already downloaded before revocation, the fingerprint still lets you trace which recipient it came from — see /document-fingerprinting.

Auto-revoke on suspicious activity

Guarded documents can also be set to auto-lock if a copy or screenshot attempt is detected in the viewer, revoking the link automatically.

Common use cases

  • Revoking a proposal link after a deal closes or falls through.
  • Cutting off a contractor's access to shared files once a project ends.
  • Immediately revoking a document accidentally sent to the wrong recipient.
  • Ending access to a board deck once the meeting it was prepared for has passed.

Frequently asked questions

Can I revoke access to a PDF after sending it?

Yes — if it was shared as a Guarded document, you can revoke the share link at any time from your dashboard, including after it's already been opened.

Does revoking a link delete a copy the recipient already downloaded?

No. Revocation stops the share link itself from working going forward; it can't reach into a raw copy already saved on someone's device. Fingerprinting is what makes a downloaded copy traceable even after revocation.

How fast does revocation take effect?

Immediately — the next attempt to open the link after you revoke it is blocked.

Does this work on every PDF tool?

Revocation applies to Guarded share links, available as an option on 18 of iGuardPDF's 27 tools.

Related

Stay in control after you hit send

Share your next document as Guarded so you can revoke access anytime, from anywhere.

See Pro features